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Welcome to Excel magic number 1249 if you want to download this workbook EXO magic trick 1249 and follow along click on the link below the video hey we have a great video here we're going to learn how to build a database and then above our database have a drop-down so we can pick any particular invoice and instantly get some of the information from our database amount owed amount paid and balance and we will use formulas and the Excel table feature now in this video we're going to learn a lot of things we're going to see how to build an invoice database with Excel 2016 table feature which has a lot of amazing benefits learn how the Excel table feature will automatically carry formatting and formulas to new records so for example in this column we have currency this one we have percentage this one we have rap text as we add new records below our database that will automatically be carried out not only that but our formulas for amount owed and balance will automatically populate as we add new records we'll also learn how to use what's called table formula nomenclature or structured references for excel table formulas so when we have an excel table the best advantage is that it has dynamic ranges so any formulas or data validation drop-down that's pointing to our table will automatically update when we add new records or delete them but that means in many cases we're going to have to use a special kind of formula called table formula nomenclatures or structure references which only happens in an excel table we will absolutely see the power of dynamic ranges for excel tables and then finally our formula will use vlookup and match to lookup invoice details now let's go over to the sheet one two four nine now the very first thing is if we're going to build a database we have to have a proper database and that means three things you have to your field names or column headers in the first row field names is the database term column headers is what Excel table feature tends to column but in the first row you have to have a smart name at the top of each column that says what goes in that column then the second thing about a proper database you have to have records in rows so for us it's going to be a transaction and the third thing is you have to have empty cells all the way around your table except if you're directly next to excel row headers or column headers but all the way around you cannot have extra data touching the table you can have data in the next cell over but just not directly touching the table and finally if I say empty cells below if this is going to be expanding way down you better have nothing below this table now the very first thing is the field names here sometimes can be misinterpreted by the database excel table feature and let me show you an example this is product description and then here's our description down here let's just pretend for a second that this was our database I'm going to highlight just this and we convert it to...